Accommodation management
We are committed to simplifying the process of accommodation management by offering expert recommendations, negotiating competitive rates, managing contractual details, and coordinating all critical booking information. You’ll receive a personalized selection of available conference or boutique hotels, manor houses, executive suites, business-class hotels, wellness resorts, and other exclusive lodging options – all tailored to your group’s specific needs and budget.
To further enhance your experience and reduce transportation costs, we help optimize logistics between hotels, airports, and the venues or locations your guests will visit – ensuring smooth coordination, minimal travel time, and minimized travel expenses.
Planning your stay: what to include in your request:
- General information, such as event name or purpose, check-in and check-out dates, number of nights, and total number of guests.
- Accommodation preferences, including type of accommodation (e.g. conference hotel, boutique hotel, manor house), preferred location (city center, near venue, airport area), desired room types and number of rooms, and star rating or comfort level.
- Budget and payment, such as estimated budget per room or per person, payment responsibility (company, individual guests, or third party), and invoicing or VAT requirements.
- Logistics, for example, key locations your group will visit, need for airport or local transportation, and early check-in or late check-out requests.
- Additional services, including conference or breakout rooms, technical equipment, internet, meals, receptions, on-site coordination, photographer, videographer, entertainment, or corporate gifting.
- Special considerations, such as accessibility needs, dietary restrictions, VIP privacy or security arrangements, and any sustainability preferences.
Get in touch with one of our experts to discuss your hotel selection and logistical needs in detail.