Venue Sourcing
Choosing the right venue for your event is crucial, as it affects both your attendees and your budget. This stage involves negotiating costs such as rental fees, credits, and discounts. To balance cost savings with a great experience, it’s essential to know where to make adjustments. Our venue selection service can guide you in making informed decisions. We’ll handle booking conference or meeting rooms, lecture facilities, banquet halls, and other event spaces for you, allowing you to focus on creating an unforgettable experience for your guests.
Before you send us a request:
- Determine and inform us how far your guests stay to avoid spending extra money and time on transportation
- Specify the size of your group and additional services you may need (break-out rooms, technical equipment, welcome reception area, other areas (lounge, smoking area etc.), venue design and style.
- Consider the natural beauty of the venue; you may not need much decoration
- Be informed that venues may charge for extra facilities such as parking, extra power, use of loading dock, storage, cleaning, late pickup fees, etc.
- Book early and be flexible. Weekends tend to be more expensive than weekdays. If possible, consider dates in less busy seasons or ask the venue for a selection of Sundays, weekdays, and dates. Venue site fees can fluctuate depending on the date of your event and events in the city. Please choose a date for your inspection.
